Travel Expenses for Prospective Professional Hires

I. Purpose

To define the policy, limits and approvals required for expenses associated with recruiting prospective professional hires.

II. Definitions

• Faculty Positions
• Exempt from the State Human Resources Act (EHRA)  Professional Staff Positions
• Subject to the State Human Resources Act (SHRA) Department Head Level

B. Subsistence Expenses – Costs associated with lodging and meals.

III. Policy

Payment of travel expenses and subsistence for prospective employees coming to UNC Asheville for employment interviews are subject to the following conditions:

• Position to be filled must be a professional level position per the terms listed above.
• Reimbursements are limited to transportation and subsistence for 3 days (4 days if one is a Saturday) at the in-State rate.  Additional approval may be granted for excess lodging expenses.
• No reimbursement for expenses of the families is authorized.
• Advance authorization of costs must be secured by the appropriate vice chancellor or their designee prior to the on-campus visit.
• State funds may not be used to purchase alcohol.